Software for employment agencies
We run our own employment agency, jobcen.pl, and the LegalTrack platform. We know agency processes from the daily work of our own office, not solely from documentation supplied by a client.
Typical constraints in a growing agency
Candidates kept in a spreadsheet, documents scattered across correspondence, permit deadlines held in the coordinator's memory. With a dozen people this arrangement is sufficient. With several hundred it leads to a missed deadline, which means a penalty for the agency and downtime on the employer's side.
Scope of the systems we build
A person record gathering personal data, accommodation, employment and the residence case in one place. Separate permissions for the agency, back office, law firm, coordinator, payroll department and temporary worker. Working time records and attendance registration using QR codes. Document generation from templates instead of retyping data by hand.
The basis of our knowledge of the sector
jobcen.pl recruits workers from four continents and handles legalisation from the first application to the decision. LegalTrack was created because these processes could no longer be run in a spreadsheet. starteuropa.net serves candidates applying from more than a dozen countries. The requirements for both systems were drawn up from our own operational needs.
Questions and answers
Do you build a system from scratch or deploy a ready one?
Both routes are possible. LegalTrack is our product, ready for deployment. We build separate systems where a company's process departs from the standard course.
Will the system handle several hundred workers?
It was designed for that scale. The person record, bulk operations, exports and archive were intended for work on long lists rather than on a dozen records.